Design stages run over. Construction support doubles. The write-off lands in the final invoice
Catch the fee burn on Week 3, not in the final invoice
We implement and integrate the right project management software for UK consulting engineering practices, and stay with you after go-live.
30-min call
To see where we can help
UK based
Working with Engineering organisations nationwide
Task-Level Timesheets
Engineers log time against multiple tasks within a single project (design, drawings, site visits, reviews), not a single project bucket. Directors see exactly where the hours are going, by phase, in real time.
Purchase Order Approvals
Every PO routed through a defined approval workflow, not held by individual department heads. Cost commitments visible before they hit the invoice. No more surprise spend at month-end.
Project-Lead Invoicing, Accounts-Approved
Project leads raise their own invoices the moment work is ready to bill. Accounts approve, not author. The gap between work done and invoice sent has collapsed.
Accurate WIP Against Fee Proposal
WIP reported live against the agreed fee on every project. Directors see what's recoverable, what's at risk, and what needs a conversation, before month-end rather than after.
latest project
A 35-person consulting engineering practice in the North East had outgrown a generic project management tool with no Xero integration.
Timesheets weren’t being collected consistently. Purchase orders sat with individual department heads with no approval workflow. Invoices went out without sign-off. WIP reporting was retrospective, and directors couldn’t see where projects actually stood until the month-end accounts landed.
Within 45 days of working with us, we introduced:
THE REALITY
What you can't measure, you lose.
Non-Billable Time Is Invisible
BD calls. Internal CPD. Tender writing. R&D on a tricky detail. Hours go somewhere. Without tracking them separately, directors don’t know where they stand, can’t price them into next year’s fees, and can’t tell whether “profitable” projects are actually profitable once internal time is factored in.
Capacity Is Guesswork
Who’s busy this month. Who’s free next. What’s coming through the door. Most practices decide on memory and a Monday morning meeting. The result is the same week after week: someone double-booked, someone under-used, and work taken on that can’t be delivered without a Friday-evening rescue.
Fee Burn Is Invisible Until It’s Gone
The fee is agreed. Time gets logged. Nobody sees the gap closing until the project is over fee. By then, it’s a write-off conversation with a partner, not a variation conversation with the client.
Working with us
Implementation in four weeks, support from week five.
Implementations are led by Josh Probert-Waters, founder. Eight years inside professional practices, getting project management software to actually work.
What you will get
A single source of truth for every project.
Directors
See margin per project, in real time
Project / Design Engineer
See where you're tracking against your fee proposal
Finance / Practice Manager
See what's recoverable before month-end
Daily users
Log time in seconds. Find files in one place.
BOOK A DISCOVERY CALL
A 30-minute conversation to see how we can help.
Tell us how your practice currently runs and where you want help.
- Walk-through of your current setup, gaps and quick wins.
- Honest view on whether implementation is right for you.
- Indicative cost and timeline if you'd like to go further.
Not ready for a call? Get in touch here