The LPA wants more. The applicant resubmits. The fee proposal doesn't move

Catch every additional service, before it becomes a write-off

We implement and integrate the right project management software for UK town planning consultancies, and stay with you after go-live.

30-min call

To see where we can help

UK based

Working with Planning Consultancies nationwide

Centralised Time Tracking

All time logged against each fee proposal in one place: billable, non-billable and admin separated clearly, with a live view on WIP across the practice.

Custom Fields for Planning Workflows

Configured around your practice: development type, local planning authority, key dates and deadlines. Every job carries the reporting context your team actually needs.

Fee vs Actual per Job

Clear visibility on the agreed fee vs billable time logged.

Planner-Led Invoicing

Planners now raise their own invoices, removing the dependency on the office manager and cutting the time between work done and invoice sent.

latest project

An 11-person planning consultancy in Reading was struggling with WIP visibility, timesheet accuracy and invoicing bottlenecks.

Timesheets were logged across Excel and Word documents. Billable and non-billable time was difficult to separate, there was no view on WIP, and invoicing sat entirely with the office manager.

Within 30 days of working with us, we introduced:

THE REALITY

If it's not on the fee proposal, it won't be on the invoice.

Statutory Consultees

Highways raise a concern. Heritage wants a revised Impact Assessment. Each generates additional work that wasn’t in the fee proposal. Each gets handled. Rarely does it make it to an invoice.

Discharge of Conditions

The LPA requests further information. The applicant resubmits. More rounds follow. Every iteration is additional time that wasn’t in the original fee proposal, and rarely gets captured as an additional service.

Additional Services

The client calls. The scheme changes. A second pre-app meeting gets arranged. A revised Planning Statement gets drafted. None of it was in the fee proposal. All of it gets done. Most of it gets written off.

Working with us

Implementation in four weeks, support from week five.

WEEK 1 - Mapping

Mapping your business

We start by understanding your business before touching any software. Everything from workflows to team structure to how you run your jobs. We map it all so the system is built around how you actually work, not a generic template.

WEEK 2 - Configuring

Configuring your platform

Your project environment takes shape. We connect your tools, configure your workflows and test the system against real jobs from your practice before anything goes live.

WEEK 3 - Migrating

Migrating your data

We migrate your existing and historical job data so nothing gets left behind. Your pipeline, your clients, your financials all in one place from day one.

WEEK 4 - Training

Training your team

Role specific training for your whole team, from Job Managers to Finance staff. No one-size-fits all sessions. Everyone learns what they need to use.

WEEK 5+ - SUPPORT

Supporting your team

You’re Live. We don’t disappear at this point. Ongoing support means your team has somewhere to turn when questions come up in the real world.

Implementations are led by Josh Probert-Waters, founder. Eight years inside professional practices, getting project management software to actually work.

What you will get

A single source of truth for every project.

Directors

See margin per fee proposal, in real time

Project leads

See where you're tracking against your fee proposal

Finance

See what's recoverable before invoicing

Daily users

Log time in seconds. Find files in one place.

BOOK A DISCOVERY CALL

A 30-minute conversation to see how we can help.

Tell us how your practice currently runs and where you want help.

Not ready for a call? Get in touch here