Project Management Software for Architects, Implemented

Most practices don’t find out a project is running at a loss until the invoice is sent.

See where the margin is going on every project, before it's gone

We implement and integrate the right project management software for UK architect practices and stay with you after go-live.

Architect-led

The same approach also serves Engineering practices, Town Planners and Consultancies

30-min call

To see where we can help

UK based

Working with Practices nationwide

Fee proposal vs actual by RIBA stage

Clear visibility on the agreed fee vs the billable time logged by the team. If the billable value goes over the agreed amount, the Directors are notified automatically.

Non-Billable Time Tracking

All non-billable time logged against a specific project or internal work. Stakeholders now have a true view on Project Profitability

Better Document Management

No more digging through emails for a Project Doc. Integration with SharePoint to allow automated document upload from the Project Management platform straight into SharePoint.

Clear & Approved Project Variations

A Clear picture on changes to the original scope, the new fee agreed and how the team is tracking against the different variations.

latest project

A London-based practice, with 12 employees, was struggling with revenue leakage, non-billable time tracking and internal collaboration

Directors were struggling with data living in emails and across multiple Word and Excel documents. Variations were tracked manually in an Excel document and no costs were associated with a project.

Within 30 days of working with us, we introduced:

of previously-unbilled time recovered in the first six months.

£ 0 K

increase in average profit margin.

0 %

in scope changes invoiced in twelve months that would previously have been written off.

£ 0 K

THE REALITY

If you're not measuring it, you're not recovering it.

live projects in the average year

0 +

for a 10-20 person practice.

of Partners’ / Directors’ time goes to billable work

0 %

Practice owners spend the other half on management, BD, admin and recovery which are often unrecorded.

productivity gain over the past decade

0 %

For practices with 10-19 employees. No other practice size has matched it.

Source – RIBA Benchmarking Report 2025

Working with us

Implementation in four weeks, support from week five.

WEEK 1 - Preparation & Brief

Mapping your practice

We start by understanding your practice before touching any software. Everything from workflows to team structure to how you run your jobs. We map it all so the system is built around how you actually work, not a generic template.

WEEK 2 - Concept Design

Configuring your platform

Your project environment takes shape. We connect your tools, configure your workflows and test the system against real jobs from your practice before anything goes live.

WEEK 3 - Technical Design

Migrating your data

We migrate your existing and historical job data so nothing gets left behind. Your pipeline, your clients, your financials all in one place from day one.

WEEK 4 - Handover

Training your team

Role specific training for your whole team, from Job Managers to Finance staff. No one-size-fits all sessions. Everyone learns what they need to use.

WEEK 5+ - SUPPORT

Supporting your team

You’re Live. We don’t disappear at this point. Ongoing support means your team has somewhere to go when questions come up in the real world.

Implementations are led by Josh Probert-Waters, founder. Eight years inside professional practices, getting project management software to actually work.

What you will get

A single source of truth for every project.

Directors

See margin in real time

Project leads

See where you’re tracking against fee

Finance

See what’s recoverable

Daily users

Log time in seconds, find files in one place

BOOK A DISCOVERY CALL

A 30-minute conversation to see how we can help.

Tell us how your practice currently runs and where you want help.

Not ready for a call? Email me here.