Harvest Time Tracking Alternatives: Where to Go After the 2026 Price Rise
TL;DR: Harvest’s 2025 acquisition by Bending Spoons and its move to usage-based billing (covered in full in our breakdown of what changed with Harvest’s pricing) has pushed some renewal bills up by 480% or more. If you’ve decided to move, the choice splits two ways: a flat-rate timer swap (Toggl, Clockify, Hubstaff) if Harvest was […]
Harvest Price Increase: What Changed and What Your Options Are
TL;DR: Harvest was bought by Bending Spoons in 2025 and changed how it charges. On top of the per-seat rate (Teams from $9/seat/month, Enterprise from $14), most plans now add usage-based fees for active projects, clients, tasks and invoices. Some teams have seen renewals jump sharply. There is a fixed-price option, and if you decide […]
Reducing Revenue Leakage in Architecture Firms: Root Causes and Fixes
TL;DR: Revenue leakage in architecture is rarely one big problem. It’s several small ones compounding unnoticed: time that never gets logged, variations delivered before a fee conversation, proposal hours absorbed as overhead, and invoices raised after the fact. This post covers the root causes and explains how the right project management setup makes each gap […]
WIP Accounting for Architects: What It Is, Why It Matters, and How to Track It Properly
TL;DR: WIP accounting is how architecture practices recognise fees earned but not yet invoiced. In a stage-fee model, time and costs build up against each RIBA stage before the milestone invoice goes out. That gap between work done and work billed is work in progress. Get it right and your balance sheet, P&L, and cash […]
Why You Shouldn’t Use Spreadsheets for Project Management
TL;DR: Spreadsheets work for one or two projects, but they break in predictable ways once a business runs more than a handful at once. No real version control, no native link to your accounting platform, and silent errors that don’t surface until the invoice goes out. 94% of business spreadsheets used in decision-making contain errors. […]
How to Manage Scope Creep in an Architecture Practice
TL;DR: Scope creep in architecture is almost always a systems failure before it’s a contract failure. Most practices don’t spot it until the invoice is being drafted. This guide covers how to prevent scope creep from the fee proposal stage, how to handle mid-project changes without damaging client relationships, and how time tracking and WIP […]
Accounting Software for Architects: Why the Tool Is Only Half the Decision
TL;DR: Most UK architecture practices searching for accounting software are asking the wrong question. The right question is: which accounting platform connects cleanly to the project management tools your practice actually needs? For most UK firms, that answer is Xero, not because it’s the cheapest or most familiar, but because its integrations and the depth […]
App Comparison – Xero Reporting Apps
Our latest App Comparison, in collaboration with XU Magazine, is now live. Issue 46 dives into the world of Xero Reporting Apps, with a deep look at the features of Castaway Forecasting, Fathom, Joiin, Spotlight Reporting, and Syft. We delve into multiple categories to give you an unbiased view of each reporting app, including: Reporting & Visualisation Consolidation & Multi-Entity Budgeting, […]
Resource Planning for Architecture Practices: The Fee Budget Problem Nobody Talks About
TL;DR: Resource planning for a UK architecture practice means working out who does what, across which projects, before you commit to a commission. Done well, it protects fee budgets per RIBA stage, catches variations before they’re written off, and gives Directors a view of margin while there’s still time to act. Most practices are running […]
A First Look at WorkflowMAX’s MCP Server (Early Access)
We take a first look at WorkflowMAX’s brand new MCP Server, which is currently in early access (As of publishing). We jump into: If you’d like more information on WorkflowMAX’s MCP server or would like to chat about deploying it into your business, drop me a line